2009-07-24 Meeting Notes

Our official organizational meeting where we'll approve the Bylaws, elect officers, and ponder the future will be on Friday at 7pm in the ETC conference room. The address is 2400 Boston Street, but the entrance is a bit hard to find. See this map for a precisely placed green arrow. Everyone is welcome!

Location

ETC Building at 7:00PM

Agenda

1. Appoint a Secretary for the meeting
   • The minutes of this meeting need to be carefully recorded for posterity
2. Approve the bylaws
   • We'll quickly review drafted Bylaws, discuss any issues raised, and tweak as needed. The interim board of directors (Kelly, Adam, Mark, Steve, Patrick, and Jon) will then vote to approve the bylaws, at which point they will become the official bylaws of the Baltimore Node Corporation.
3. Induct members
   • Everyone who wants to be a member will have to sign the Membership Agreement. Jon will print enough copies for everyone just before the meeting, so make any comments or changes on the wiki before 5pm on Friday. Everyone who becomes a member at the meeting will be considered a "founding member", which will give you a warm sense of satisfaction and zero material benefits.
4. Elect officers
   • The bylaws outline officer duties and election procedures. The role of officers is purely administrative and all decision making power with regards to the Node's daily operations, policies, and future direction remains with the membership. Everyone should look at the officer descriptions and consider stepping up for a position. Anyone who just became a member may run for office and vote.
5. Resolve to seek 501(c)(3) status
   • While we do not need to apply right away (there is a $750 filing fee), we should resolve to seek 501(c)(3) status in the future and operate the Corporation in a manor compatible with 501(c)(3) rules and regulations.
     • This is not a group task, only interested parties need to be involved. Abachman 02:21, 25 July 2009 (UTC)
6. Review Load of Fun lease
   • Kelly will discuss the Load of Fun lease. Two members of the Node will need to sign the lease on behalf of the Corporation. The President and Treasurer would make sense.
7. Sign failsafe agreement
   • Several members have agreed to sign an agreement to share a limited amount of financial liability in the event that we have to break lease and pay a penalty. Anyone can sign on to the agreement, but it's not required or expected.
8. Regular meetings
   • Either establish a regular meeting or decide when next meeting will be.
9. Adopt a logo
   • If we can quickly build consensus around a logo, we'll go with it. Otherwise, we'll push the discussion back to the mailing list and wiki.
10. Close of official business

In Attendance

• Jon Lesser
• Matthew Forr
• Mark Huson
• Kelly Egan
• Patrick Roanhouse
• Steve Stowell
• Jon Cooter
• Venkatesh Srinivas
• Nathaniel Filardo
• Aaron Brewer
• Sepideh Miller
• Todd Holmberg
• Avery Boyce
• Alan Grover

Decisions Made

...

Action Items

...

Minutes

I got tired of trying to format things in wiki, you can view the minutes online. Mark corrections on the wiki and I will edit the document.

--Mattyfo 18:37, 26 July 2009 (UTC)

7/24/2009 Meeting minutes