Donation Request Letter

When soliciting donations from companies, it's customary to have a letter from the organization explaining what you're asking for. The letter should be on official letterhead and be signed by officers or board members. Things to include in the letter:

• Who is asking for the donation?
• What are you asking for? ( Be specific- not just clothing but infant clothing, or cookies and cupcakes for 50 people rather than baked goods)
• Why are you asking for this donation?
• Who will the donation benefit?
• What can the donator gain from donating to your group, club or project? (free advertisement by your posting a list of all the donators, recognition in the community if the event is in the local area and/or printed in the newspaper, a tax deduction, and donations to local groups, clubs, or projects are good for public relations and business.)
• Thank the business in advance for considering donating to your group, club, or project.
• The name and phone number of a contact person (from the group).
• Signatures – all group members, or the contact person, or “major” group members (i.e.: president, Vice President, Chairman, Board Members etc. )

This page explains request letters and includes a sample letter: http://www.wright.edu/~jenny.alexander/donation_guide.htm

Letter Text

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